The City of Mandan, North Dakota is currently accepting applications for the position of:

Administrative Assistant - Grade 12

*All potential candidates MUST apply on our company website to be considered*

Link Below

https://city-of-mandan-nd.hireonthego.com/

Position Details

Salary starting at $20.88/hour (Depending On Experience)

Status: Non-Exempt/Full-time

Department: Public Works

Closing Date: Sunday, November 3, 2024. (End of Day)

*All applications will be reviewed after the closing date.

*Applications without a resume will be disqualified.

Eligible to receive 100% employer-paid single health insurance coverage!

JOB SUMMARY

This position provides administrative support and assists all Public Works Departments.

MAJOR DUTIES

Performs accounts receivable duties; coordinates, processes, and balances weekly, monthly, and fiscal year-end receivables for the landfill.

Responds to public inquiries by telephone, mail, email, and in person.

Researches information and prepares reports; assists in compiling budgetary documents; maintains statistics or status of pending matters; prepares statistical reports of a recurring nature; prepares annual state reports.

Reconciles credit cards monthly; collects related invoices and receipts; forwards invoices to Finance Department for processing.

Prepares invoices for damages to city property maintained by the department; coordinates claims with insurance companies; assists in setting up payment plans.

Schedules cemetery burials; sells burial plots; maintains cemetery records; prepares annual reports; creates and updates cemetery brochures.

May serve as secretary to the Cemetery Advisory Board; prepare agendas and agenda packets; attend quarterly meetings; manage member terms and openings; prepare minutes; facilitate scheduling; create web postings and notices

Coordinates with property owners regarding meter installation, repairs, and maintenance; collects payment for new and replacement meters; records all meter information and forwards to billing coordinator

Coordinates and schedules department meetings, programs, and events.

Records and tracks all meter information for the annual meter replacement projects.

Researches automated water meter reading systems failures.

Orders and maintains inventory of meters and smart points; installs, repairs, reprograms, wires, and maintains meters, meter parts, and reading systems.

Picks up water bills from drop box; delivers mail to Post Office; delivers commission packets to the Mayor and City Commissioners.

Performs related duties.

Learn more at the links below: